GENERAL TERMS AND CONDITIONS
Empire Dance Camp is governed by the stated general terms and conditions (last updated on 13.09.2020).
These general terms and conditions are an integral part of the contract concluded between the Empire Dance Society and the applicant who registers the participant for the Empire Dance Camp. The provisions of the general terms and conditions can be found on the website www.empiredancecamp.com, where they are specially marked and generally accessible. These general terms and conditions do not apply to the conclusion of additional insurance in the event of cancellation of participation with the crushed applicant, where the Empire Dance Society acts as an intermediary. In this case, the general terms and conditions of the insurance company apply.
1. GENERAL INFORMATION
Empire Dance Camp (hereinafter: dance camp) is organized by the Empire Dance Society, Medvoška cesta 16, 1215 Medvode (hereinafter: the organizer) in cooperation with the company Eutropia, kreativne rešitve, doo, Koroška cesta 4, 4000 Kranj.
The Empire Dance Camp brand is a registered trademark. Any unauthorized reproduction and or use of the trademark is strictly prohibited.
The organizer will offer the participants of the dance camp customized dance workshops for children up to 17 years of age.
The organizer reserves the right to change the program, schedule, list of teachers and location of the dance camp at any time.
The dance camp is organized exclusively for children from 8 to 17 years of age or for children who have not reached 18 years of age during the camp.
2. REGISTRATION OF PARTICIPATION AND CONTRACT
The applicant is any person who makes a valid reservation or purchase of the selected package. A participant is any person who will attend a dance camp based on the payment of the full amount of the selected package. Registration for participation is done only through the official online form.
The program in an individual package is considered an offer. Based on the offer, the applicant registers the participant via the official online form. Upon registration, the applicant receives an Empire Dance Camp document to their e-mail address, which shows all the information about the selected package and additional services, as well as the payment program and any other arrangements. To participate in the dance camp, the applicant must fill out all required forms and make all payments in accordance with the payment terms specified in the received document or the general terms and conditions. In the event that the applicant does not provide the correct information at the time of registration, he is responsible for all costs or legal consequences incurred due to incorrect information.
The completed and submitted online form means the reservation of the selected package. Reservation of the selected package means legally binding acceptance of the offer and obliges to pay the price of the selected package in full in accordance with the payment conditions below. The reservation of the selected package obliges the applicant to pay an advance for the application within 5 days after submitting the application. In case the applicant does not pay the advance payment for the application within 5 days after the application, the organizer cancels the reservation of the package and informs the applicant in writing or in another appropriate way. The day of payment is considered when the applicant makes the payment or when the organizer receives the payment on his transaction account. Participation in the dance camp is allowed only with timely and full payment of the selected package, ie. the total amount of the selected package.
The organizer does not allow participation in the dance camp or individual activities organized as part of the dance camp, if the participant did not meet the conditions of registration and participation in the general terms and conditions and did not properly register on the spot by prior arrangement.
Confirmed participation is conditioned by the number of vacancies, so the organizer is not responsible for the cost of registration, any travel costs, accommodation or any other costs that may be incurred by the applicant due to lost vacancies and or non-participation in the dance camp.
3. TERMS OF PAYMENT AND PRICES
The prices of the selected package are determined in the offer and the program and are valid from the day of the publication of the program until the change. The price includes the services listed in the program of the selected package. For the applicant, the price is valid on the day of concluding the contract (registration or booking).
Payment of an advance payment to confirm the reservation of participation in the dance camp in the amount of EUR 80.00 is a mandatory part of the procedure of registration for participation in the dance camp. Payment of the advance payment for registration is not refunded to the applicant in case of cancellation of participation will be counted for 5 days from the date of submission of the application or reservation of the selected package.
The payment deadline for the remaining amount of the selected package depends on the date of application and the chosen method of payment, with the absolute deadline for payment being 10 days before the start of the dance camp.
After receiving full payment for the selected package, the applicant receives a confirmation of a valid application for participation in the dance camp.
4. INSTALLMENT PAYMENTS
Installment payments are only possible when registering for the dance camp until 31.05. in a calendar year.
When choosing an installment payment, the participant's applicant is obliged to pay an advance payment for the reservation of the selected package in the amount of EUR 80.00, which is considered the first installment of the selected package. The applicant is obliged to pay the remaining payment in accordance with the terms of installment payment stated in the received document after submitting the registration of participation, whereby the applicant pays the next two installments by the advance payment no later than the 28th day of each month.
For example: The applicant for the application submitted on 15.11., Pays the advance payment on 20.11. and the next two (2) installments by bank transfer each following month by the 28th day of the month i.e. 28.12. in 28.01. The applicant shall bear the payment costs that may be incurred at the time of the transaction. After the payment has been made, the applicant will receive a final confirmation of a valid application for participation in the dance camp.
Registration submitted by 31.05. in the calendar year in which the installment payment method is selected, it shall be settled in the following manner: payment of the advance payment within five (5) days from the submission of the application, payment of the second installment due on 28.06. in a calendar year and payment of the third installment due on 28.07. in a calendar year.
5. ONE-TIME PAYMENTS
Irrespective of the choice of a single payment, the applicant is obliged to pay an advance payment for the reservation of the selected package in the amount of EUR 80.00 within five (5) days after the submission of the application for participation or reservation.
In case of a one-time payment, full payment for registration for participation in the dance camp must be made no later than 28.07. in a calendar year.
The absolute deadline for full payment of the selected package can be made no later than 15 days before the start of the dance camp.
The applicant shall bear the payment costs that may be incurred at the time of the transaction. After the payment has been made, the applicant will receive a confirmation of a valid application for participation in the dance camp.
6. ACCOUNT INFORMATION
UPN payments will be made to the account below as follows:
Eutropia, kreativne rešitve, d.o.o.
Koroška cesta 4
SI56 0201 3026 3050 142
7. SPECIAL OFFERS, EARLY BIRD PACKAGE, SPECIAL PRICE, GROUPS
If payments have not been made within the deadlines and under the conditions set out in the general terms and conditions, the special offer, "Early Bird package" and special price with promotional code are not valid. The organizer reserves the right to cancel or change the promotional code at any time. The promotional code cannot be used for payments already made. The "Early Bird package" is excluded from the use of the promotional code. For the promotional code to work properly, it must be entered before registering.
All special offers, such as but not limited to discounts, promotions, package sales are charged from the price of the Standard package.
Registration in the group allows the recognition of a special discount, namely:
6 people - 6% discount on the price of the Standard package
7 people - 7% discount on the price of the Standard package
8 people - 8% discount on the price of the Standard package
15 people - 15% discount on the price of the Standard package.
The applicants are obliged to provide a list of persons in the group to the organizer's e-mail address (firstname.lastname@example.org) before registering the group. The minimum number of people in a group is 6 and the maximum is 15 people. The organizer has the right to reject the application of any person from the list if they are already on the list of registered persons kept by the organizer or for other reasons stated in points 12 and 13 of the general conditions.
In the case of a reservation as a group, applicants of persons from the list previously sent to the organizer must book packages for all persons in the group on the same day or within 24 hours from the first application submitted. The provisions on the mandatory advance payment for the reservation apply in connection with the submission of the reservation.
In case of cancellation of an individual reservation for reasons that are not on the side of the organizer, the calculated discount on the packages of other applicants is reduced proportionally, regardless of the chosen method of payment, namely at the last payment slip. In the event that the number of registered persons from the list referred to in the first paragraph is reduced to 5 persons or less due to cancellation from the previous paragraph, the organizer reserves the right to charge the full price of the selected package (340.00 EUR) to all other applicants. In case of cancellation, the general provisions on cancellation of the reservation by the applicant and cancellation by the organizer apply.
8. CANCELLATION OF THE DANCE CAMP BY THE ORGANIZER
The organizer is not responsible for the delay or inability to perform the dance camp due to extraordinary circumstances such as, but not limited to: force majeure, general strike, natural disaster, war, fire, flood, etc. In this case, the organizer is not obliged to refund the payments made by the applicant. In case of cancellation of the dance camp by the organizer for reasons other than force majeure, all payments to the applicant will be refunded via bank transfer.
9. DANCE OF DANCE CAMP DUE TO EXTRAORDINARY MEASURES RELATED TO THE COVID-19 EPIDEMIC
The event organizer may cancel the event if he / she is obliged to do so in accordance with the emergency measures taken to prevent the spread of the COVID-19 epidemic.
In case of cancellation of the event, the organizer will arrange for the event to take place in the second alternative date.
Only in case of cancellation of the event by the organizer, all already registered participants who have paid an advance for registration or reservation of the selected package and the amount of any other installment or the total amount of the selected package, will be transferred transfer to the event. Transferring the registration means that all payments already made are taken into account when registering for the event in the new term.
At the explicit request of the applicant, which is the result of the cancellation of the event by the organizer, the organizer can refund all amounts already paid to the applicant, whereby the organizer retains the advance payment to reimburse its own costs. The organizer will refund the remaining amounts paid to the applicant no later than 90 days from the date of the request.
All requests are submitted electronically to the email address: email@example.com
In the event that the event is not canceled by the organizer and is carried out within the stipulated time, the transfer of the application or a request for refund of already paid obligations, the organizer is not obliged to accept and take into account.
10. CHANGES TO THE PROGRAM
The organizer reserves the right to change the program, list of teachers, schedule and location without implying an obligation to refund payments made by the applicant.
11. CANCELLATION OF PARTICIPATION BY THE APPLICANT
The applicant has the right to cancel the selected package with a written request to the e-mail address: firstname.lastname@example.org
All cancellations are free of charge if the applicant notifies the organizer in writing to the address of the organizer or by e-mail within four days (4) after booking the selected package. In case of cancellation after five (5) days from the reservation of the selected package, the organizer reserves the right to withhold the amount of the advance payment for registration in the amount of 80.00 EUR.
All other cancellations are subject to the cancellation costs listed below:
- cancellation up to 60 days before the start of the camp: EUR 80.00 (withholding of the paid advance)
- cancellation from 59 days to 45 days before the start of the camp: 40% of the price of the selected package
- cancellation from 44 days to 30 days before the start of the camp: 50% of the price of the selected package
- cancellation from 29 days to 15 days before the start of the camp: 80% of the price of the selected package
- cancellation later than 14 days before the start of the camp: 100% of the price of the selected package
The organizer is not responsible for the refund of the registration fee in case of cancellation of participation at a time when the participant is already at the dance camp or due to health problems of the participant that may occur during the dance camp. In this case, the cancellation fee applies. in the amount of 100% of the price of the selected package.
12. LEGAL LIABILITY
The organizer invites the participants to take out the necessary insurance in a timely manner (health insurance, supplementary health insurance).
Participants with a pre-existing physical or mental injury and / or participants with pre-existing health problems attend a dance camp at their own risk. Participants with listed existing physical, mental or health problems must notify the organizer in good time of the existence of the above. This includes special diet programs and food allergies.
Due to the nature of the dance camp, the organizer is excluded from liability that could arise for damage due to injury, illness or destruction of the participant's property during the course of the dance camp.
The organizer is not responsible for missing, damaged or misappropriated personal property of participants, which includes but is not limited to mobile phones, tablets, laptops, speakers, headphones, wallets, personal documents, clothing and footwear, etc.
Participants must demonstrate an acceptable standard of conduct, otherwise the organizer reserves the right to exclude the participant from the dance camp by notifying the legal guardian of the participant, who is obliged to permanently remove the participant from the dance camp. In this case, the organizer reserves the right to withhold the funds paid for registration.
Each participant is expected to accept the basic rules of conduct, which will be published at the dance camp and which will be introduced to them by the organizer at the beginning of the dance camp.
The consumption of alcohol or prohibited substances is strictly prohibited and punished by the unconditional permanent removal of the participant from the dance camp venue. The organizer reserves the right to withhold the funds paid for registration.
The entrant or registered participant is obliged to report irregularities to the organizer at the event itself when they occur. The complaint must be substantiated. In the event that irregularities can be resolved at the event itself and the participant or applicant does not immediately report the deficiencies, the participant and the applicant shall be deemed to agree to such service and lose the right to make a subsequent complaint.
The applicant can submit a written complaint within 14 days after the end of the dance camp to the email address email@example.com
The organizer is not obliged to take into account incorrect and untimely complaints and no legal consequences for the organizer arise from it.
The organizer is obliged to respond to a written complaint within 8 days of receipt. If, according to the organizer, the irregularity is simple, the organizer is obliged to eliminate it as soon as possible. If the irregularity is not simple in the opinion of the organizer, the organizer is obliged to investigate all the circumstances of the irregularity.
Until the organizer decides on the complaint, the applicant and the participant cancel the intervention of third parties or institutions or the provision of information to the media.
The amount of compensation is limited to the amount of the paid amount of the selected package. This provision does not apply when the organizer has the right to cancel the camp in accordance with the general terms and conditions or to withhold costs related to the cancellation of participation.
Irrespective of the complaint, the applicant is obliged to settle his obligations arising from the reservation of the selected package in accordance with the provisions of the general conditions of the organizer, and any compensation is paid after the complaint to the personal account of the applicant.
13. OBLIGATIONS OF THE PARTICIPANT
The participant of the dance camp is obliged to:
• when registering at the dance camp (“check in”), have a valid identity document and show it to the organizer's staff for the purpose of identification.
• Demonstrate valid participation at a dance camp by wearing an “EDC bracelet”. Violation of wearing or unauthorized transfer of a bracelet to an unregistered person is punishable by permanent exclusion from the dance camp scene.
• timely arrival at the dance camp in accordance with the instructions of the organizer.
• have health insurance and a valid health card
• Report specific health problems and eating disorders or special diets in a timely manner.
The organizer takes the security of your personal data seriously and is obliged to handle it in accordance with the Personal Data Act. The organizer will not disclose the personal data of the applicant and participant to third parties. The organizer reserves the right to use personal data for the purpose of advertising the dance camp.
The organizer, staff and coaches reserve the right to audio and video recording of the entire dance camp, individual workshops and events within the dance camp. All audio and video recordings made as part of the dance camp are the exclusive property of the organizer and may be used at any time for advertising purposes.
15. ADOPTION OF GENERAL TERMS AND CONDITIONS
By registering for participation, the applicant and the participant accept the stated general terms and conditions.