GENERAL TERMS AND CONDITIONS

 

Empire Dance Camp is governed by the stated general terms and conditions (last updated on 13.09.2020).

These general terms and conditions are an integral part of the contract concluded between the Eutropia d.o.o. and the applicant who registers the participant for the Empire Dance Camp. The provisions of the general terms and conditions can be found on the website www.empiredancecamp.com, where they are specially marked and generally accessible. These general terms and conditions do not apply to the conclusion of additional insurance in the event of cancellation of participation by the applicant, where Eutropia, d.o.o. acts as an intermediary. In this case, the general terms and conditions of the insurance company apply.

 

1. GENERAL INFORMATION

Empire Dance Camp (hereinafter: dance camp) is organized by Plesno društvo Empire, Medvoška cesta 16, 1215 Medvode (hereinafter: the organizer) in cooperation with the company Eutropia, kreativne rešitve, d.o.o., Koroška cesta 4, 4000 Kranj.

 

The Empire Dance Camp brand is a registered trademark. Any unauthorized reproduction and / or use of the mark is strictly prohibited.  
 

The organizer will offer the participants of the dance camp customized dance workshops for children up to 17 years of age and dance workshops for adults.
 

The organizer reserves the right to change the program, schedule, list of teachers and the location of the dance camp at any time.

 

2. REGISTRATION OF PARTICIPATION AND CONTRACT

Applicant is any person who makes a valid reservation or purchase of the selected package. A participant is any person who will attend a dance camp based on the payment of the full amount of the selected package. Registration for participation is done only through the official online form.

 

The program in each package is considered an offer. Based on the offer, the applicant registers the participant via the official online form. Upon registration, the applicant will receive an Empire Dance Camp document to their e-mail address, which shows all the information about the selected package and additional services, as well as the payment program and any other arrangements. To participate in the dance camp, the applicant must fill out all required forms and make all payments in accordance with the payment terms specified in the received document or the general terms and conditions. In the event that the applicant does not provide the correct information when applying, he is responsible for all costs or legal consequences arising from incorrect information.
 

Completed and submitted online form means booking the selected package. Reservation of the selected package means legally binding acceptance of the offer  and undertakes to pay in full the price of the selected package in accordance with the payment terms below. The reservation of the selected package obliges the applicant to pay an advance for the application within 5 days after submitting the application. In case the applicant does not pay the advance payment for the application within 5 days after the application, the organizer cancels the reservation of the package and informs the applicant in writing or in another appropriate way. The day of payment is considered when the applicant makes the payment or when the organizer receives the payment on his transaction account. Participation in the dance camp is allowed only with timely and full payment of the selected package, ie. the total amount of the selected package.  
 

The organizer does not allow participation in the dance camp or individual activities organized as part of the dance camp, if the participant did not meet the conditions of registration and participation in the general conditions of business and did not properly register on the spot by prior arrangement.
 

Confirmed participation is conditioned by the number of vacancies, so the organizer is not responsible for the cost of registration, any travel costs, accommodation or any other costs that may be incurred by the applicant due to lost vacancies and or non-participation in the dance camp.  

 

3. TERMS OF PAYMENT AND PRICES

The prices of the selected package are determined in the offer and the program and are valid from the day of publication of the program until the change. The price includes the services listed in the program of the selected package. For the applicant, the valid price is on the day of concluding the contract (application or reservation).  

 

Payment of the advance payment to confirm the reservation of participation in the dance camp in the amount of 97.60 EUR (80.00 EUR + 22% VAT) is a mandatory part of the procedure for registering participation in the dance camp. Payment of the advance payment for registration is not refunded to the applicant in case of cancellation after 5 days from the date of payment of the advance payment.  

 

The payment deadline for the remaining amount of the selected package depends on the date of application and the chosen method of payment, with the absolute deadline for payment being 15 days before the start of the dance camp.

After receiving full payment for the selected package, the applicant receives a confirmation of a valid application for participation in the dance camp.

 

4. INSTALLMENT PAYMENTS

 

Installment payments are only possible when registering for the dance camp until 31.05. in a calendar year.


When choosing the installment payment, the participant's applicant is obliged to pay an advance payment for the reservation of the selected package in the amount of EUR 97.60 (EUR 80.00  + 22% VAT), which is considered as the first installment of the selected package. The applicant is obliged to pay the remaining payment in accordance with the terms of installment payment stated in the received document after the submitted application for participation, whereby the applicant pays the next two installments by the advance payment no later than the 28th day of each month.

 

For example: The applicant for the application submitted on 15.11., Pays the advance payment on 20.11. and the next two (2) installments by bank transfer each following month by the 28th day of the month i.e. 28.12. in 28.01. The applicant himself bears the costs of payment that may be incurred at the time of the transaction. After the payment has been made, the applicant will receive a final confirmation of a valid application for participation in the dance camp.  

Registration submitted by 31.05. in the calendar year in which the installment payment method is selected, it shall be settled as follows: advance payment within five (5) days from the submission of the application, payment of the second installment due on 28.06. in a calendar year and payment of the third installment due on 28.07. in a calendar year.  

5. ONE-TIME PAYMENTS

Regardless of the choice of a single payment, the applicant is obliged to pay an advance payment for the reservation of the selected package in the amount of EUR 97.60 (EUR 80.00  + 22% VAT) within five (5) days after submitting the application for participation or reservation.

 

In case of a one-off payment, full payment for registration for participation in the dance camp must be made no later than the last day of the month following the advance payment.

The absolute deadline for full payment of the selected package can be fulfilled no later than 15 days before the start of the dance camp.  

The applicant himself bears the costs of payment that may be incurred at the time of the transaction. After the payment has been made, the applicant will receive a confirmation of a valid application for participation in the dance camp.  


6. ACCOUNT INFORMATION

 

UPN payments will be made to the account below as follows:  

 

Eutropia, creative solutions, doo

Carinthia Road 4

4000 Kranj

SI56 6100 0002 4607 404

HDELSI22

7. SPECIAL OFFERS, EARLY BIRD PACKAGE, SPECIAL PRICE, GROUP REGISTRATION

 

If payments have not been made within the deadlines and under the conditions specified in the General Terms and Conditions, the special offer, "Early Bird package" and promotional price with promotional code are not valid. The organizer reserves the right  to cancel or change the promotional code at any time. The promotional code cannot be used for payments already made. The “Early Bird package” is excluded from the use of the promotional code. For the promotional code to work properly, it must be entered before registering.  

All special offers, such as but not limited to discounts, promotions, sales of packages are charged from the price of the Standard package.

The Early Bird package includes services included in the exclusive package for youth and a master class experience for adults. Full payment for the package must be made within 5 days of submitting the application.

Registration in the group allows the recognition of a special discount, namely:

6 people - 6% discount on the price of the Standard package

7 people - 7% discount on the price of the Standard package

8 people - 8% discount on the price of the Standard package

...

15 people - 15% discount on the price of the Standard package.

Applicants are obliged to provide a list of persons in the group to the organizers' e-mail address (info@empiredancecamp.com) before registering. The minimum number of people in a group is 6 and a maximum of 15 people. The organizer has the right to reject the application from the list if they are already on the list of registered persons kept by the organizer and reasonably for other reasons listed in points 12 and 13 of the general conditions.

In the case of a group reservation, applicants from the list previously sent to the organizer must book packages for all persons in the group on the same day or within 24 hours. from the first application submitted. The provisions on the obligatory advance payment for the reservation apply in connection with the submission of the reservation.

 

In case of cancellation of an individual reservation for reasons that are not on the side of the organizer, the calculated discount on the packages of other applicants is reduced proportionally, regardless of the chosen method of payment, at the last payment slip. In the event that the number of registered persons from the list referred to in the first paragraph is reduced to 5 due to the cancellation referred to in the previous paragraph  persons or less, the organizer reserves the right to charge the full price of the selected package (340.00 EUR) to all other applicants, taking into account the amounts already paid. In case of cancellation, the general provisions on cancellation of the reservation by the applicant and cancellation by the organizer apply.

 

8. CANCELLATION OF THE DANCE CAMP BY THE ORGANIZER


The organizer is not responsible for the delay or inability to perform the dance camp due to extraordinary circumstances such as, but not limited to: force majeure, general strike, natural disaster, war, fire, flood, etc. In this case, the organizer is not obliged to refund the payments made by the applicant. In case of cancellation of the dance camp by the organizer for reasons other than force majeure, all payments to the applicant will be refunded by bank transfer.

 

9. CANCELLATION OF DANCE CAMP DUE TO EXTRAORDINARY MEASURES RELATED TO THE COVID-19 EPIDEMIC

The event organizer may cancel if he is obliged to do so in accordance with the emergency measures taken to prevent the spread of the COVID-19 epidemic.

In case of cancellation of the event, the organizer will take care of the event in the second alternative date.

Only in case of cancellation of the event by the organizer, all registered participants who have paid an advance for registration or reservation of the selected package and the amount of any other installment or the total amount of the selected package, will be transferred to the event to be held in another term. Transferring the registration means that all payments already made are taken into account when registering for the event in the new term.

At the express request of the applicant, which is the result of the cancellation of the event by the organizer, the organizer may refund the applicant all amounts already paid, with the organizer withholding the advance payment to reimburse their own costs. The organizer will refund the remaining amounts paid to the applicant no later than 90 days from the date of the request.

All requests are submitted electronically to the email address: info@empiredancecamp.com

In the event that the event is not canceled by the organizer and is carried out within the prescribed time, the transfer of the application or request for refund of already paid obligations, the organizer is not obliged to accept and take into account.


10. CHANGES TO THE PROGRAM

The organizer reserves the right to change the program, list of teachers, schedule and location without implying an obligation to refund payments made by the applicant.  

 

11. CANCELLATION OF PARTICIPATION BY THE APPLICANT

The applicant has the right to cancel the selected package with a written request, which is submitted to the e-mail address: info@empiredancecamp.com

 

All cancellations are free of charge if the applicant notifies the organizer in writing to the organizer's address or by e-mail within four days (4) after booking the selected package. In case of cancellation after receiving the advance payment for registration or within five (5) days of booking the selected package, the organizer reserves the right to withhold the amount of paid advance payment for registration in the amount of 97.60 EUR (80.00 EUR + 22% VAT).

All other cancellations are subject to the following cancellation costs:

- cancellation up to 60 days before the start of the camp: 97.60 EUR (80.00 EUR + 22% VAT) - withholding of the advance payment

- cancellation from 59 days to 45 days before the start of the camp: 40% of the price of the selected package

- cancellation from 44 days to 30 days before the start of the camp: 50% of the price of the selected package

- cancellation from 29 days to 15 days before the start of the camp: 80% of the price of the selected package

- cancellation later than 14 days before the start of the camp: 100% of the price of the selected package

 
The organizer is not responsible for refunding the registration fee in case of cancellation of participation at a time when the participant is already at the dance camp or due to health problems of the participant that may occur during the dance camp.  In this case, the cancellation fee applies. in the amount of 100% of the price of the selected package.

ATTENTION! It is up to the participant to arrange appropriate commercial insurance to cover the costs of cancellation (eg CORIS) as a precautionary measure in case of termination of participation due to reasons on the part of the participant (eg illness). In this case, the insurance company reimburses the participant the full amount paid for the selected package, reduced by a one-off premium, which in case of CORIS ranges from EUR 10.44 to EUR 29.79 (depending on the package price).

12. LEGAL RESPONSIBILITY

The organizer invites the participants to take out the necessary insurance in a timely manner (health insurance, supplementary health insurance).  

 

Participants with pre-existing physical or mental disability and / or pre-existing health problems attend a dance camp at their own risk. Participants with listed existing physical, mental or health problems must notify the organizer in a timely manner of the existence of the above. This includes special diet programs and allergies to individual foods.
 

Due to the nature of the dance camp, the organizer is excluded from liability that could arise for damage due to injury, illness or destruction of the participant's property during the dance camp.
 

The organizer is not responsible for missing, damaged or stolen personal property of participants, which includes but is not limited to mobile phones, tablets, laptops, speakers, headphones, wallets, personal documents, clothing and footwear, etc.

Participants must demonstrate an acceptable standard of conduct, otherwise the organizer reserves the right to expel the participant from the dance camp by notifying the legal guardian of the participant, who is obliged to permanently remove the participant from the dance camp. In this case, the organizer reserves the right to withhold the funds paid for registration.
 
 

Each participant is expected to adopt basic rules of conduct, which will be published at the dance camp and which will be introduced to them by the organizer at the beginning of the dance camp.
 

The consumption of alcohol or prohibited substances is strictly prohibited and punishable by unconditional permanent removal of the participant from the dance camp venue. The organizer reserves the right to withhold the funds paid for registration.  

13. COMPLAINT

The entrant or registered participant is obliged to report irregularities to the organizer at the event itself, when they occur. The complaint must be substantiated. In the event that irregularities can be resolved at the event itself and the participant or entrant does not immediately report the deficiencies, the entrant and entrant shall be deemed to agree to such service and lose the right to make a subsequent complaint.

The applicant can submit a written complaint within 14 days after the end of the dance camp to the email address info@empiredancecamp.com

The organizer is not obliged to take into account incorrect and untimely complaints and no legal consequences for the organizer arise from it.

The organizer is obliged to respond to the written complaint within 8 days of receipt. If, according to the organizer, the irregularity is simple, the organizer is obliged to eliminate it as soon as possible. If the irregularity is not simple in the opinion of the organizer, the organizer is obliged to investigate all the circumstances of the irregularity.

Until the organizer decides on the complaint, the applicant and the participant cancel the intervention of third parties or institutions or the provision of information to the media.

The amount of compensation is limited to the amount paid for the selected package. This provision does not apply when, in accordance with the general conditions, the organizer has the right to cancel the camp or to withhold costs related to the cancellation of participation.

Irrespective of the complaint, the applicant is obliged to settle his obligations arising from the reservation of the selected package in accordance with the provisions of the general conditions of the organizer, and any compensation is paid after the complaint to the personal account of the applicant.

13. OBLIGATIONS OF THE PARTICIPANT  

 

The participant of the dance camp is obliged to:
• when registering at the dance camp (“check in”), have a valid identity document and show it to the organizer's staff for the purpose of an identity statement.
• Demonstrate valid participation in a dance camp by wearing an “EDC bracelet”. Violation of wearing or unauthorized transfer of the bracelet to an unregistered person is punishable by permanent exclusion from the dance camp venue.
• timely arrival at the dance camp in accordance with the instructions of the organizer.
 

• have arranged health insurance and have a valid health card

• Report specific health problems and eating disorders or special diets in a timely manner.


14. PRIVACY POLICY (see more)

 

The organizer takes the security of your personal data seriously and is obliged to handle it in accordance with the Personal Data Act. The organizer will not disclose the personal data of the applicant and participant to third parties. The organizer reserves the right to use personal data for the purpose of advertising the dance camp. 
The organizer, staff and coaches reserve the right to audio and video recording of the entire dance camp, individual workshops and events within the dance camp. All audio and video recordings made as part of the dance camp are the exclusive property of the organizer and may be used at any time for advertising purposes.  

15. ADOPTION OF GENERAL TERMS AND CONDITIONS

 

By registering to participate, the applicant and the participant accept the stated general terms and conditions.